Job Description / Job Specification

Jobs are the basic components of the organization's structure and are the means by which it achieves its objectives. For any organization to be successful it must give a great deal of attention to the way in which jobs are designed. A good person-job fit can only be achieved if there is sufficient clarity about job in question.

Job Description
A job description outlines the responsibilities and functions that are assigned to a particular position or role in an organization. It provides clarity about what an employee is supposed to do. A good job description not only defines the roles but responsibilities as well. It is also an interface of the job with internal and external customers, reporting relationship and challenges that the job offers.

It provides a sense of how much impact the job can make by aligning the job with the overall business direction. It also helps identify the responsibility and accountability that each job carries. JD is an effective tool to communicate the expectation from each employee and its contribution towards overall achievement of business objectives.

Job Specification
A job specification helps the HR function in defining the exact requirement of a person for each job. This information is useful while hiring a new employee as well as during the process of planning career growth for an existing employee. A job specification is a written statement listing the necessary pre-requisites for a person to hold a particular job.

JD/JS module of HARMONY caters for all the above in an efficient and integrated manner. The job description includes the objectives of the job, reporting hierarchy, key functions, primary/secondary responsibilities, administrative and financial authorities etc. Job specification comprises qualifications, trainings, skill sets, proficiency in languages, Age bracket, gender, experience, personality traits, soft skills requirement, work environment and location of the job.

Job specification combined with Job description portrays a complete picture of the size, profile, span of control for any job. This picture helps in recruitment and it is linked with Personnel information system to identify the gaps by comparing attributes required for a specific position against the attributes of a current employee, whether holding this position or aspiring for this position.

Competency
Periodic Competency assessment is an integral element of human capital development. Organizations conduct these assessments to measure the effectiveness of their training and development plans. This exercise helps an individual understand the strengths and area for improvements.

Competency assessment part of HARMONY provides an intelligent mechanism for defining the competencies required for a job and conducting periodic assessment. A completely flexible approach helps configure user defined weight age and rating system. Training and developments needs identified in this assessment are then passed on to Training and Development Module of HARMONY.